Procurement & Logistics Assistant – SSI (SVN/IOM/027/2018)

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IOM


Job Details
Employer: IOM
Job Title: Procurement & Logistics Assistant – SSI (SVN/IOM/027/2018)
Job Type: Full-Time
Location: Mogadishu
Category: Other
Description:

SPECIAL VACANCY NOTICE

Open to Internal and External Candidates

  • Position Title Procurement & Logistics Assistant – SSI
  • Vacancy Number SVN/IOM/027/2018
  • Duty Station Mogadishu , Somalia
  • Classification General Service Staff, Grade G5**
  • Type of Appointment Short term, six (6) months with possibility of extension
  • Organizational Unit Somalia Stabilization Initiatives (SSI)
  • Direct Supervision Senior Procurement & Logistics Assistant – SSI
  • Overall Supervision Procurement & Logistics Officer
  • Estimated Start DateAs soon as possible
  • Closing Date22 June 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and External Candidates are eligible to apply to this vacancy.

Context:

Under the overall supervision of the Procurement & Logistics Officer, based in Mogadishu, Somalia and under the direct supervision of the Senior Procurement/Logistics Assistant, the incumbent will be responsible for the coordination and implementation of the procurement process for the OTI project in accordance with IOM’s regulations, rules and procedures.

The programme in Somalia is primarily a community-based, small grants initiative implemented in close coordination with the donor, with communities in priority areas, and with all levels of Government, particularly newly formed District Administrations and regional state institutions. The overall objective of the program is to support the political transition of Somalia towards a functioning and stabilized Federal State through activities that promote good governance, consolidation of the federal structure, and a receptive environment to respond to emerging political contingencies.

The Procurement and Logistics Assistant will be expected to play an active and constructive role in supporting the Procurement and Logistics Officer and will be asked to act for him/her on Procurement and Logistics matters during absence.

Core Functions / Responsibilities:

  1. Support the OTI procurement and contracting processes to ensure the efficient implementation of programme grants; and provide coordination of the procurement process in Somalia with the (OTI) field, grants and finance units.

  2. Organize and/or track specific procurements of goods and services/labour made in the field for grant specific projects, including the tracking of goods, services/labour procured within sub-contracted arrangements or specific grant activities.

  3. Maintain all supporting documentation and requisite authorizations in accordance with IOM rules and regulations throughout the procurement process, including Purchase Requisition Forms (PRFs), Bids Analysis Summary, Purchase Orders, and including Delivery Receipts and Way Bills.

  4. Assist in the review and preparation of Purchase Requisitions Forms (PRFs) related to grants and, as required, post into PRISM FI accurately and on a timely basis to ensure that all procurement requests are captured in the system and commitments for various procuring projects are captured.

  5. Solicit bids and quotations, prepare Bids Analysis Summary in conformity to specified requirements (PRF), conduct appraisals and confirm terms of agreement with selected suppliers; prepare purchase orders both manually and through PRISM FI and ensure authorization by relevant authorities according to Mission Permanent Instructions.

  6. Ensure that the procurements made in the field are all properly documented and are in accordance with any contracting arrangements in place; vouchers for payments and other supportive documents should be filled and shared with the Grants Unit.

  7. Provide recommendations on how to streamline local procurements for new grant projects to be implemented.

  8. Maintain and update a list detailing the costs of most common items procured in the locations where the Programme is operating on a monthly basis.

  9. Assist in maintaining an inventory of programme assets and equipment, and the provision of office supplies and consumables.

  10. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

  • University Degree in Business Administration, Purchasing & Supply or a related field from an accredited academic institution with three years of relevant professional experience; or

  • Diploma in purchasing and supplies management with five years of relevant experience.

Experience

  1. Experience with specific focus on local/international procurement, clearing & forwarding, VAT, Government laws and regulations, insurance and inventory/stock/supplies and management

  2. Thorough understanding of IOM Procurement and Logistics policies, rules and regulations.

  3. Knowledge of SAP (PRISM), MS Project and common software applications such as Word, Excel, PowerPoint and Access.

  4. Demonstrated ability to maintain integrity in performing responsibilities assigned.

  5. Previous experience with UN and International Agencies, or NGO’s an advantage.

  6. English.

Languages: Fluency in spoken and written in English and Somali is required.

Required Competencies

Behavioural

  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
HOW TO APPLY:

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Vacancy name with three professional referees and their contacts (both email and telephone) to: recruitmentsomalia@iom.int.

Note:

Closing Date: 22 June 2018; only shortlisted candidates will be contacted. Women are encouraged to apply.

Posting period: From: 08.06.2018 to 22.06.2018

 
Publish date: 2018-06-13 16:10:20
Premium Job: No
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