Procurement Specialist

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CTG Global

CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.

CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.

2401, Fortune Executive Tower, Cluster T, Jumeirah Lake Towers, PO Box 39704, Dubai, United Arab Emirates | Service License Number JLT-66332 , Switchboard: +971 (0) 4 436 0380 , www.ctgglobal.com


Job Details
Employer: CTG Global
Job Title: Procurement Specialist
Job Type: Full-Time
Location: Somalia
Category: Other
Description:

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

The Somalia Strengthening Institutions for Public Works Project (SSIPWP) is the centrepiece initiative for building the capacity of the Federal Ministry of Public Works, Reconstruction and Housing (MPWRH), the more recently established State-level Ministries and Banadir Regional Administration (BRA). By developing more effective, efficient, accountable and inclusive institutions, these Ministries will be better positioned to deliver much needed infrastructure and services to all Somalis.

The SSIPWP was jointly developed by the Ministry of Finance, MPWRH and the African Development Bank (AfDB). The rational, strategic objectives, project description, feasibility assessment and implementation framework (including monitoring and evaluation) were formulated and agreed in 2016 and captured in the Project Appraisal Report.

The SSIPWP was initiated after the FGS, AfDB and our client signed a tripartite agreement for the project in January 2017. While AfDB provide most of the financing for the project, our client has been chosen as the implementing agency and MPWRH as the executing agency.

The implementation of SSIPWP comprises a number of subcomponents, assessing and revising legislation, developing effective coordination mechanisms with public works institutions and stakeholders, undertaking building assessments of government buildings, developing the capacity of the MPWRH and State level Public Works Ministries (including BRA) and facilitating youth employment and entrepreneurship in public works activities.

GENERAL FUNCTIONS

Role objective:

The stated development objective of the project is to improve the capacities of MPWRH and State-level Authorities responsible for public works to enable them to independently plan, manage and oversee infrastructure construction projects and maintenance works. This includes their ability to work with all relevant stakeholders and ensure the involvement of local communities and other marginalized groups (e.g. women and the youth). The public works sector is starting to boom, but reconstruction and rehabilitation efforts are held back due to the scarcity of qualified staff. The enhanced and certified expertise of youth achieved through the project’s activities will lead to an increase of employment in the sector, result in higher household incomes and help rebuilt the country.

The Procurement Specialist will make a significant contribution to this development objective by developing a Procurement Unit (PU) within the MPWRH that can competently and effectively carry out procurement activities, and in particular, those activities relating to the construction and maintenance of infrastructure. This capacity does not currently exist in the MPWRH.

State-level Public Work Authorities (and BRA) are in different stages of establishment and operation and the level of procurement capacity in these Authorities is not known at this stage. The SSIPWP is undertaking a parallel project activity to assess the capacities of State-level Public Works Authorities. Included in this activity is the assessment of procurement capacity.

Under this TOR, the Procurement Specialist will not be working with State-level Authorities (or BRA) on their procurement capacity. Assistance in procurement for these Authorities will be reconsidered after the review of their capacity and need is complete.

Expected output:

The PU must operate consistent with the legislative and policy framework of the Somalia Government. Central to this, is the Public Procurement Concessions and Disposal Act 2015. This Act is the responsibility of the Federal Ministry of Finance. Some of the key components in the legislation include:

  • A Public Procurement Authority to be created to oversight all public procurement. In this role, the Authority is to develop policy and standards in procurement, templates for all Ministries to use, provide training and support on procurement to government agencies and monitor all procurement to ensure consistency with laws and procedures. The Authority is overseen by a Board which includes public and private sector membership. The Board is to provide periodic reports.
  • An Independent Procurement Review Panel to be created to conduct independent administrative review of complaints and appeals made by bidders.
  • Only agencies declared as procurement entity by the Public Procurement Authority can carry out procurement. To be declared a procurement entity, an agency must have established a Procurement Unit and a Procurement Committee and the agency must have an approved mandate saying it can procure.
  • There are threshold limits for deciding on whether a procurement requires National Bidding and International Bidding.

The Act is not fully implemented and the key institutions are not understood to be operating fully as required by the Act.

The key tasks for the Procurement Specialist include:

  1. Information gathering on:
  • legislation,
  • the progress in the implementation of the existing legislation including:

               ‒ any reviews that have been carried out,

                ‒ any learnings documented.

  • other donors, NGOs and projects building procurement capacity in the Ministry of Finance or other FGS Ministries,
  • institutional arrangements,
  • the potential range of procurements that a Ministry like MPWRH is likely to be responsible for;
  • stakeholders (and using tools like mapping to assess thee stakeholders),
  • trainings that have occurred already by the FGS or may be planned in the future,
  • existing systems, policies, operating procedures, guidelines, processes etc
  • potential sources of funds for procurement activities by the MPWRH,
  • barriers to MPWRH having a proper functioning PU;
  • and any other relevant topic.
  1. Kick-off meeting with the MPWRH to explain the scope of assignment, steps in delivering the assignment and deliverables.

  2. An assessment of current capacity within the MPWRH including benchmarks or indicators to measure current capacity and how capacity changes during the course of this assignment and after.

  3. Meeting and discussions with MPWRH and key stakeholders, including:

‒ the Ministry of Finance from three perspectives – one us custodian and implementer of the procurement legislation, another as a procurer of goods and services for the FGS and last as custodian of the FGS Procurement Budget;

‒ the Public Procurement Authority and Independent Procurement Review Panel if they exist;

‒ the Chairs of the Use of Country Systems Working Group and the Building Effective and Efficient Institutions Working Pillar Group,

‒ Donors who managed infrastructure or other type funds that MPWRH might reasonably access now or in the future;

‒ NGOs or aid agencies that already carrying out procurement capacity building activities in the FGS; and

‒ The Somalia Chamber of Commerce who represents many construction related and other firms who might bid for procurement from MPWRH.

  1. Preparation of a Draft Joint Action Plan with the MPWRH.

  2. Delivering a stakeholder workshop, to get support for the Joint Action Plan and to commence implementation of this plan.

  3. Develop the capacity of the PU in MPWRH through trainings and other capacity development initiatives, and the preparation of Guidelines/Procurement Manual, tools/templates/standard documentation in accordance with procurement legislation and standards for Somalia and in line with the agreed outputs of the Joint Action plan.

  1. Deliver other aspects of the Joint Action Plan.

  2. Prepare a Completion Report at the end of the assignment highlighting what outputs and outcomes were delivered, what challengers were faced, what were the learnings and what are the next recommended steps.

The Procurement Specialist main point of contact in the MPWRH will be the Head of Procurement.

E. Key Deliverables

  1. A Concept Note that captures all the information gathering and confirms the correct approach for developing and delivering a working and competent PU in the MPWRH. (by 3rd week)

  2. A Joint Action Plan that has the endorsement of the MPWRH and Ministry of Finance. (by 4th week)

  3. Assist the Ministry being declared a Procurement Entity pursuant to the legislation. (by 6th week)

  4. Key indicators included in monitoring and evaluation plan to monitor performance of the PU (8th week)

  5. In line with the deliverables agreed in the Joint Action Plan, supporting the MPWRH to establish a PU with assigned officers, job descriptions, systems, policies, operating procedures and guidelines, templates etc (by 8th week).

  6. Training delivered to PU on policies, operating procedures, guidelines and templates above (by 12th week)

  7. A Completion Report (in 13th week).

Project reporting: reporting to the project manager institutional development specialis

Team management: to be advised

ESSENTIAL EXPERIENCE

Education: Bachelor's degree in relevent field.

Work experience: Minimum of 5 years of demonstrable relevant Procurement & Supply Chain experience.

Geographical experience: Minimum of 5 years of experience in Africa (desirable).

Languages: Fluency in English is essential.

Other relevant information: to be advised

HOW TO APPLY:

https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetail...

 
 
Publish date: 2018-07-05 23:11:10
Premium Job: No
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