Grants & Information Manager - Somalia

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Concern Worldwide

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.


Job Details
Employer: Concern Worldwide
Job Title: Grants & Information Manager - Somalia
Job Type: Full-Time
Location: Somalia
Category: Other
Description:

This is a replacement 2 year unaccompanied position based in Hargeisa, with significant time (40%) spent in Nairobi and Mogadishu. The Salary Grade of this position is 3 (€35,811 - €39,790 per annum). Reporting to the Somalia/Somaliland Programme Director (PD), you will directly line manage the Grants & Information Officer and collaborate closely with key members of Concern’s programme, M&E, finance and logistics teams across Somalia, Somaliland and Nairobi. You will work closely with HQ Desk Officer and ensure effective coordination with HQ Technical Advisors. You will also liaise closely with Consortium counterparts on proposals and grant-related matters, ensuring efficient information flow.

Start date: As soon as possible, January 2019.

Purpose

To lead efficient and quality grants management processes within Concern Somalia/Somaliland, and actively support the growing country programme grants and contracts portfolio, ensuring compliance to internal and donor requirements, supporting and building team capacity on the same.

Key responsibilities include: management of the donor portfolio, identification of funding opportunities, coordination and oversight of development of quality proposals and reports and their timely submission, information and knowledge management to promote learning, ensuring production and appropriate use of materials for external communications to different audiences. You will represent Concern at key donor and external coordination meetings, and facilitate internal programme reviews and workshops.

Responsibilities include:

Grants Management

  • Oversee Concern Somalia/Somaliland’s grants portfolio, keeping respective managers and colleagues informed and updated on donor policies and compliance requirements.
  • Set up and facilitate timely grant opening and closure meetings, ensuring participation of programme, finance, logistics and HR colleagues and partners as relevant.
  • Maintain the country grants matrix: update and share regularly with programme and finance focal points and HQ Desk Officer (DO), and lead on ensuring timely, accurate, quality reporting to donors.
  • With Systems Director and Finance team, assist in ensuring strict compliance with donor and internal finance and logistics guidelines. Actively support managers on this, incl. via training as necessary.
  • Working closely with Finance team, in support of Programme Coordinators and Managers (PC/PMs), regularly track expenditure and monitor variances, raising issues requiring timely PD/donor attention.
  • Review reports and proposals to ensure high quality of content and formatting; liaise with HQ DO and Technical Advisors for inputs and ensure comments taken on board.
  • Provide relevant managers with correct proposal and reporting templates and guide them on specific donor policies and compliance requirements. Support with drafting of relevant sections.
  • Be aware of contractual visibility and communications requirements of the different donors and collaborate with programme teams to ensure these are met (as appropriate to context).
  • Support programme coordinators to track progress against outcomes and completion of deliverables.
  • Support the M&E Unit in scheduling and planning surveys and evaluations, and ensure inclusion of appropriate outcomes and indicators in programme logframes.
  • Represent Concern at donor, consortia and other meetings as required/requested. Document and share information arising with PD and relevant colleagues.
  • Coordinate and contribute to review and development of donor, partner and consortia draft contracts.

Programme Development and Funding

  • Actively identify and keep abreast of funding opportunities and key donor priorities and approaches; liaise directly with donors and consortia partner on the same as appropriate.
  • Arrange and facilitate proposal design/programme development meetings, ensuring participation of relevant colleagues from across the different sub-teams, and consortia partners as necessary.
  • Work with programme and finance teams to develop cohesive, quality concept notes and proposals, ensuring internal and external deadlines met and technical expertise/knowledge incorporated.
  • Maintain updated file of key organisational information required for proposals, and of all prior proposals submitted, for staff induction, learning and future reference purposes (with DO support).
  • Maintain a funding tracker to monitor donor pipeline opportunities and, in support of PC/PMs, proactivity identify funding gaps to be filled.
  • Support PD, PCs and PMs to effectively mainstream cross-cutting issues and quality standards.
  • Support the use of capture and use of learning for adaptive management in the context.

Information and Communications Management * Take a lead on ensuring clear and complete documentation of grants and programme documents accessible to colleagues in all Somalia/Somaliland offices, including oversight of the Sharepoint site. * Coordinate with PCs, PMs and M&E Unit to ensure collection and proactive use of beneficiary case studies, photos, field reports and other information to demonstrate effectively to different audiences the achievements (and challenges) of programmes implemented. * With support of Grants and Information Officer, review materials to ensure quality and adherence to Dochas Code of Conduct and other guidelines, and liaise with CD, PD and DO for correct level sign off. * Ensure production of quarterly (or as agreed) Programme Updates, Newsletters, Briefing Papers and information Packs for distribution to donors, clusters, working groups, supporters etc. * Compile and edit country programme Annual Report and internal updates/reports for PD and CD. * With Grants and Information Officer, produce minutes of key internal meetings and workshops. * Represent Concern at cluster coordination meetings and thematic working groups as requested.

Human Resource Management and Capacity Development * Line manage the Grants & Information Officer and support their on-going professional development * Support identification of needs for capacity building within individuals and teams, source opportunities and, where relevant, directly lead training to build capacities in report writing, proposal development, documentation, case studies, and other relevant topics as agreed with PD. * In liaison with PD and Partnership Advisor, provide support and training to local partner organisations for quality reporting, proposal writing and knowledge of key donor requirements. * As a member of the country team, actively promote compliance with Concern’s Programme Participants’ Protection Policy, the Code of Conduct and all associated policies.

Required Skills and Experience

Essential * Educated to degree level in International Development, Project Management or a related discipline. * At least four years INGO experience, including at least two years working in a grants role. * Familiarity with key humanitarian and development donors, and their specific reporting and compliance requirements (e.g. ECHO, DFID, OFDA, EU, Irish Aid, UN, etc.) * Significant experience of proposal development and familiarity with proposal and reporting formats. * Ability to thrive and act independently in a high-pressured, results-focused, dynamic environment. * Fluent spoken/written English language skills; proven excellent report and proposal writing ability. * High attention to detail in reviewing and inputting to reports, proposals and other documents. * Solid experience supporting the development of budgets and monitoring expenditure. * Experience identifying and documenting lessons learned, development of quality case studies and/or other communication resources for different audiences. * Highly organised, with experience developing work-plans and tracking tools. * Strong computer skills, particularly Microsoft Office, Excel and Powerpoint. * Working knowledge of monitoring and evaluation processes and tools. * Good networking abilities, interpersonal communication and presentation skills, ideally in multi-cultural contexts and with colleagues/partners/stakeholders at different levels. * Willingness to travel to (and sometimes spend extended periods in) Nairobi, Mogadishu and Baidoa.

Desirable * Postgraduate degree in a relevant discipline. * Knowledge of main institutional donor priorities for programming in Somalia and/or Horn of Africa. * Programmatic experience and/or knowledge of some of the following approaches and sectors: Emergency Response, Resilience, Durable Solutions, Health, Nutrition, Urban/Rural livelihoods, NRM, DRR, Education, WASH, Protection. * Demonstrated commitment to learning and using learning to strengthen practice. * Professional knowledge of quality standards (e.g. CHS, Red Cross Code of Conduct, SPHERE); able to support colleagues in their use. * Experience working in a consortia arrangement and/or with local implementing partners. * Facilitation and/or training experience; keenness and ability to build capacity of colleagues (in e.g. in donor requirements, proposal/report writing, critical analysis, quality standards, comms materials). * Willing to take on new responsibilities, within reason and if needed, especially in emergency scale-up. * Experience working in an insecure and volatile environment, ideally in the Horn of Africa. * Experience working in Somalia/Somaliland would be a distinct advantage.

HOW TO APPLY:

All applications to be submitted through the Concern website at https://jobs.concern.net . CVs should not exceed 4 pages, and must be accompanied by a cover letter (max 1 page) highlighting fit to the above criteria. Applications will be reviewed on a rolling basis and the position may be confirmed before the closing date, if a strong candidate is identified.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

 
Publish date: 2018-12-02 22:32:34
Premium Job: No
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