Terms of reference (TOR) for the base-line study of the project: “Family Strengthening Program in Gabiley”.

Job Details
Employer: SOS Children's Villages International
Job Title: Terms of reference (TOR) for the base-line study of the project: “Family Strengthening Program in Gabiley”.
Job Type: Full-Time
Location: Gabiley
Category: Other

1- Introduction:

SOS Children’s Villages International is the umbrella organization to which all SOS Children’s Villages including SOS Children’s Villages Somaliland Association is affiliated. We are committed to the welfare of children – often throughout the whole of their childhood, and to strengthening families and communities as a preventive measure in the fight against abandonment and social neglect. With the SOS Children’s Village concept, the organization pioneered a family approach to the long-term care of orphaned and abandoned children. SOS Children’s Villages upholds child protection policy and our selection processes reflect our commitment to the protection of children and youth from abuse. SOS is currently running a Family Strengthening Program in Gabiley which enables children who are at risk of losing the care of their family to grow within a caring family environment. To achieve this, SOS Children’s Villages works directly with families and communities to empower them to effectively protect and care for their children.

2- Context of the project (political, natural, etc.)

Somaliland unilaterally declared independence from Somalia in 1991, which marked the end of a 10-year war between the Somaliland National Movement and the government of Siad Barre. The formation of an interim government was based on a home-grown, clan-based reconciliation process. Though internationally unrecognized, the Somaliland government comprises an Executive President, a Cabinet and a bicameral Parliament composed of the House of Elders and the House of Representatives. A Constitution, adopted in 2001 through a public referendum, began the transformation of a ‘clan democracy’ system into a multi-party democracy. It establishes the judiciary as an independent branch of the Government, and stipulates the formation of regional and local governments. Somaliland has successfully held a series of national democratic elections. Somaliland is one of the Least Developed Countries (LCD) in the world. Over half of the population lives below the UN poverty line and has one of the highest youth unemployment rates where two out of three young people below the age 35 years are unemployed.

3- Project Overview

This project aims at improving the socio-enomic situation of the vulnerable families living in Gabiley. The project intervention prioritizes family strengthening as a key intervention to improve childcare and development and protection. Similarly, the project supports the existing community structures to empower them to be able to mobilize sufficient funds to avail needy families access finances and address key challenges in their respective communities. Capacities of the existing stakeholders (CBOs, relevant government offices and NGOs) will be systematically developed to enhance their commitment and capabilities to respond to the needs and rights of their community children. To improve the situation of the families, the project builds the capacity of the caregivers to establish and run a sustainable source of income as well as acquire parenting, business and entrepreneurship skills. Similarly, Capacity of SOS staff on child care, child protection, play and recreation will be developed so as to enable them provide better care and protection for the children in SOS.

On the other hand, the project establishes the first emergency home (EH) run by SOS Somaliland where around 80 children who are unaccompanied or separated from their parents and relatives due to conflicts, draughts, natural disasters etc. are planned to get appropriate care during the project life. A family house in SOS CV Hargeisa will be established, equipped and converted to an emergency home. A professional caregiver will be assigned to provide quality care for the children admitted in the home. To enhance the integration and re-unification of children being admitted in the Emergency home, the project will work with the district courts, local councils, community elders and other child focused NGOs to trace children’s biological parents and relatives and take them back to their communities. If it is confirmed difficult to find the biological parents of the children, the project team will work with the other stakeholders to identify the most appropriate care option available for every child based on their best interest. Families which are identified eligible for Family Strengthening Programs (FSP) will be included in the program.

At national level, the project advocates for the rights of the OVCs and the overall wellbeing of the children in the country and is focused to raise awareness of both duty bearers and rights holders to have better understanding on child rights, child protection and the OVC policy of the country. The target group of this project consists of 250 children who lost parental care or at are at risk of losing parental care, at least 50 caregivers, 1 CBO from the targeted communities, 25 SOS staffs and around 20 of other partner organizations/institutions whose capacity will be developed during the project period. The project will also support 80 children who are separated or unaccompanied by their parents/caregivers to have adequate temporary care in SOS Children’s Village, Hargeisa.

Objectives and Results/Outcomes of the project

The aim of the project is to improve the care and development of vulnerable children and young people in the targeted communities in Gabiley.

The overall objective:

Quality care and development for vulnerable children and young people improved

Specific objectives:

SO 1: To improve commitment and capacity of targeted families (In Gebiley) to provide essential services and care for their children by May 2021.

SO 2: To improve capacity of partner organizations/institutions (Gabiley) and relevant SOS staff to respond to the needs and rights of vulnerable children by May 2021

SO 3. Advocate for the rights and protection of OVC Children and young people at national, regional and district level by March 2021

SO4. Unaccompanied and separated children due to natural and manmade disasters have found care and protection by May 2021

4- Timing of the baseline

The baseline will take place between 13th of January 2019 to 31st January 2019.

5- Purpose and specific objectives

5.1. Purpose of the baseline:

The overall objective of the baseline survey is to serve as a starting point for the family strengthening programme in Gabiley and provide statistical data on socioeconomic indicators for the general population before the intervention. The baseline is also needed to critically assess and update indicators, so they measure actual change in response to the objectives/ outcomes.

5.2. Specific Objectives/deliverables

a) To establish a baseline (current situation) against which results of an end line can be compared to assess changes in the project beneficiaries

b) Produce baseline data for each and every indicator of the project

c) To test and refine all project indicators and ‘theory of change’ and propose possible improvements

d) Conduct market assessment and propose the best IGA that the targeted beneficiaries may engage in, which will give them sustainable income to meet the needs of their children and best suited for success given the current market environment and local context.

e) Provide a solid understanding of the businesses which are in high demand, support needed and Challenges/barriers faced to start small businesses in Gabiley

f) Assess the general socioeconomic situation of the targeted families including income ( source of livelihood, average income per family per day), education level ( literacy, numeracy, life skills including communication, interpersonal skills; resilience factor and coping with emotions and stress), shelter, business skill familiarity, knowledge of child rights, protection and participation of children and basic public health issues ( hygiene, sanitation, nutrition, communicable diseases)

g) Assess the Capacity of Hanaan Ogaal CBO (number of members, meeting frequency, understanding of roles and responsibilities, managerial capacity, financial capacity, functional capacity, and awareness of children’s rights, protection, participation and gender sensitivity), and identify improvement areas and propose capacity building.

h) Identify child focused organizations in Gabiley and Hargeisa that are involved in the advocacy of children’s rights and protection and propose possible areas of partnership. Mapping should also include

i) Mapping child and youth protection services in the targeted areas in Gabiley and Hargeisa focusing on services provided to separate and unaccompanied children, GBV victims, and school dropouts.

j) Measure how many meals a HH consumes a day in the targeted communities.

6- Work plan

The baseline will be carried out in three stages:

Stage 1:

Undertake a 2-day desk study analysing all documents regarding the operation and context. These documents will be presented to the consultant who will then use the information to plan for the field study. At this stage, preparations for the field assessment exercise will be finalized: key informants will be identified, resources will be mobilised and a final version of terms of reference and timetable for the field visit will be confirmed.

Stage 2:

At this stage, the consultant will hold preliminary discussions and interviews with key informants from SOS and Project staff. The fieldwork will consist of 5 days’ work interviewing target group, beneficiaries, authorities and the other stakeholders. Following the fieldwork, a one-day workshop should be convened to discuss observations and findings of the baseline with all the key informants.

Stage 3:

This is the debriefing stage and submission of findings including recommendations and conclusions.

  • A face-to-face debriefing with the project staff and key stakeholders of the project before drafting of the baseline begins.
  • The first draft report(s) should be submitted by electronic transmission in accordance with the report format given below to SOS Somaliland as per the agreed upon work plan schedule
  • The final draft will be submitted to SOS, no later than 10 workdays after the feedback from SOS based on the first draft of the report.

7- Report

7.1. This Baseline will result in the drawing up of baseline report written in a straightforward manner, in English, of a maximum length of 25 pages including the Executive Summary, which should appear at the beginning of the report.

· Inception Report: The consultant will prepare and submit an inception report detailing how the baseline will be carried out from his/her point of view. The report will outline the study design, tools and detailed work plan for the entire exercise. Draft questionnaires and other data collection tools will be submitted to SOS for review and approval before data collection starts. As part of the inception

· Report, the consultant must provide a data analysis plan showing the questions and analysis for each of the project indicators to be investigated.

· Preliminary Report: The consultant will submit draft baseline report to the SOS. The draft report will be reviewed and comments provided on the report within a week of submission.

· Final Report: The consultant will submit detailed final report outlining the baseline methodology, findings, lessons learned and recommendations. The report shall incorporate specific simple and achievable recommendations, including the most appropriate strategies that can be undertaken and/or incorporated by SOS and Project staff to attempt to address the issues identified. The final report should address the issues and questions rose in this ToR and correspond to the baseline objectives set out above. A final report in both hard and electronic copies shall be made available to SOS Somaliland, not later than 31st January 2019.

7.2 The report format appearing below must be strictly adhered to:

  • Cover page

→ Title of the baseline report:

→ Country, Programme Name

→ Date of the baseline

→ Name of the consultant

  • Table of contents
  • Executive Summary:

A tightly drafted, succinct and freestanding Executive Summary is an essential component. It should be short, no more than two pages. It should focus on the key purpose or issues of the assessment, outline the main points of the analysis, and clearly indicate the main conclusions, lessons learned and specific recommendations. Cross-references should be made to the corresponding page or paragraph numbers in the main text.

The structure of the Executive Summary must be as follows:

→ Date of the baseline

→ Consultant’s name

→ Purpose & methodology

→ Findings and indicator analysis aligned with the objectives in the ToR

→ Main conclusions: These conclusions should refer to the main baseline criteria and crosscutting issues dealt with by the consultant and set out under the purpose of the terms of reference.

→ Recommendations

§ Main body of the report:

The main body of the report shall refer to the points listed under desired results. In-depth technical analysis of each intervention will be provided as an annex to the main report. It shall elaborate, although not necessarily in the same order or following the same structure, the elements included in the Executive Summary. It will include references to the methodology used for the baseline and the context of the project. In particular, for each key conclusion there should be a corresponding recommendation. Recommendations should be as realistic,

  • Annexes

→ Terms of Reference;

→ List of persons interviewed and sites visited;

→ Map of the areas covered by the operations financing under the project

→ Abbreviations.

7.3 All confidential information shall be presented in a separate annex.

7.4 An electronic copy of each report (CD-ROM or flash disk having the report in Word format) including all annexes must be submitted together with the final reports' hard copies.

8- Required skills for the consultants

The baseline will be done by a team of experts with experience in the field of Education, Economics, Child rights, Community Development and working and understanding Somaliland context, including Somali language. The consultant/s should have monitoring and evaluation as well as results based reporting skills, strong writing skills, and have at least 7 years of experience in conducting market assessment and baseline surveys. For gender sensitivity issues, a female member of the team, will be regarded an asset.

8.2. The members of the team will work in close co-ordination with the SOS Children’s Villages and the Project team in Gabiley, Somaliland. One of them will be designated Team Leader and will have the added responsibility of the overall co-ordination of the mission with the support of the local Project Coordinator. The Team Leader will also be responsible for the elaboration of the executive summary report and of the final coherence of the report, both in terms of content and in terms of presentation.

8.3. The criteria that will be used for selection are as follows:

8.3.1. Method: The proposed methodology is relevant, professional and satisfactory in line with the ToR.

8.3.2. Timetable/work plan: The timetable/work plan is realistic and meets the needs of the programme.

8.3.3. Cost: The cost of the proposal given the availability of data, analysis, method, and other aspects of the proposal are reasonable and affordable.

8.3.4. Experience: The level of training and experience of the consultants in undertaking similar assessments.

8.3.5. Knowledge of the local context

8.4. Proposals should include details on methodology, and strategy for institutional analysis, work plan, costs, and CV of the consultant.

9- Baseline Design and Methodology

9.1 Scope of the baseline

· The relevant duty bearers – Authorities (Community elders, local leadership)

· Rights holders (Project beneficiaries and participants (including key stakeholders).

9.2 Participants to be interviewed as key stakeholders include the following:

· Project beneficiaries and participants

· Line ministry (MESAF officer)

· Local Government ( social affairs department)

· Community members and local leadership.

· Community Based NGOs and CBOs in the project Sites

· Project team,

· SOS staff.

· Other SOS Facility heads i.e. Hargeisa

9.3 Specific baseline methodology will include:

  1. Literature review of existing project design documents, reports and data.

  2. Development and administration of the household survey questionnaire.

  3. Assessment of HH vulnerabilities, Market opportunities and appropriate interventions.

  4. Focused group discussions with community representatives, beneficiaries and key stakeholders.

  5. Individual in-depth key informant interviews.

9.4 Presentation of the results

The consultant is expected to produce a consolidated, quality report, which documents the good practices and lessons learnt; differentiating findings, conclusions and recommendations. In addition to the report, the consultant shall submit data on methodology used, list of people interviewed /met etc.

SOS Children’s Villages will conduct the dissemination of the findings and lessons learnt, which means the consultant shall have no exclusive copyright of the report.

10- Organization, Roles and Responsibilities

The consultant will be contracted by and report to SOS Children’s Villages Somaliland. The Project Coordinator and Key staff from SOS Somaliland and the other Project staff members will act as the advisory group. SOS Children’s Villages Somaliland will provide the documents mentioned under Available Documentation. SOS Somaliland will also provide technical assistance (e.g. make in-country travel arrangements, assist in making appointments, assist in finalizing the programme, avail any other documents and information needed etc.).

11- Payment

The consultancy fee will be paid in two instalments: 40% upon signing the contract and 60% when the final report is approved.

12- Available Documentation

The following documents will be availed for and utilized by the consultant

  • Who We Are ( SOS Vision, Mission and Values)
  • Proposal and logical framework Child safeguarding policy and Code Of Conduct


Please submit your application by e-mail to SOS Somaliland at hr@sos-somaliland.org with the following documents:

  • Brief outline of the proposed baseline process including methodology, management arrangements and more exact timeline
  • Cost of the baseline including travel and accommodations

  • Key baseline study questions

  • CVs of all involved consultants (maximum 3 pages per CV – with references)

2- Child safeguarding

SOS Children’s Villages organisation is committed to safeguarding the rights of the children and therefore, it is expected that every individual who works with SOS Children’s Villages Somaliland understand his/her responsibility in protecting and keeping children always safe.

Deadline for applications is 10th January 2019. Only shortlisted candidates will be contacted for further enquiry and details. For further information, please contact at suleiman.ismail@sos-somaliland.org

Publish date: 2019-01-08 02:11:12
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