INVITATION TO BID FOR CONSULTANCY - Terms of Reference for Organizational capacity assessment

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Save the Children


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Employer: Save the Children
Job Title: INVITATION TO BID FOR CONSULTANCY - Terms of Reference for Organizational capacity assessment Featured job
Job Type: Full-Time
Location: Hargeisa; Somaliland
Category: CONSULTANCY
Description:


INVITATION TO BID FOR CONSULTANCY

Save the Children International (SCI) Somalia program-hereby invites interested consultants to bid for the consultancy assignment detailed below

1

Title of Consultancy

Terms of Reference for Organizational capacity assessment

2

SCI Contracting Office

Save the Children, Hargeisa Office

3

Period of Consultancy

14 days tentatively

4

Consultant type required

Indivividual  consultant or firm can apply

5

Responsibility for Logistics arrangements and Costs

SCI will arrange transport for the consultant during the field work or desk review.

6

Taxation Provisions

Consultant shall be responsible for all Taxes arising from the consultancy in line with the Somaliland Tax regulations applicable at the SCI contracting office named above

7

Travel requirements

The consultant will be working mainly  within Hargeisa and there will be travel to Berbera if needed arise.  

8

Security requirements

Consultant will comply with standard Save the Children Security procedures, including the completion of SCI online security training prior to travel to Somaliland.

9

Qualification and Experience

·         An in-depth technical response to the TOR by the consultant demonstrating an understanding of   how the assessment will be undertaken.

·         Maters Degree in social sciences, particularly Law, Sociology, Social Work,

·         Psychology, Project Management or related fields.

·         Proven consultancy experience within the field of organizational capacity assessments

·         and development for Civil Society Organizations of at least 5 years.

·         Knowledge and understanding of the Civil Society environment particularly in East Africa is mandatory.

·         Knowledge and understanding of children’s rights including on Child Rights Governance and Child protection is a requirement.

·         Knowledge of Save the Children and its internal processes will be beneficial but is not essential

·         Extensive hands-on experience in organisational capacity assessment and development, capacity building strategic plan development, proposal development and fundraising, mentoring and coaching.

·         Experience of working in a resource poor environment.

·         Experience of working in Somalia/Somaliland context is an asset

·         Proficiency in Somali is an added advantage.

10

Evaluation Criteria

·         Detailed technical response to the TOR, with a specific focus on addressing the scope of work, tools and methodology to be used.

·         Initial work plan based on methodology outlined, and availability of applicant

·         Company profile  and CV of  the staff the consultancy firm selected to engage in this consultancy including a minimum of 3 references

·         Detailed budget breakdown based on expected daily rates and initial work plan

11

Application Procedure

Interested consultants should submit their applications via email to [somaliland.procurement@savethechildren.org].

The applications should be submitted in PDF format as one document comprising Technical and Financial sections as detailed below.

a)     Technical proposal – including but not limited to :

·         Consultants understanding of the assignment and context

·         Approach to the assignment

·         Methodology

·         Deliverables

·         Workplan

 

b)     Financial proposal – providing a breakdown of all charges related to the assignment.

Applicants should also indicate the date they are available to start working on the consultancy

All applications MUST be submitted on or before the closing date below to be considered for the assignment.

12

Closing date for Applications

Interested consultants shall submit their applications through the email address provided above on or before June 10th, 2019.

Shortlisted candidates will be requested for an interview.

13

Terms of Reference (ToR)

Complete ToR with details appended below attached herewith as    Annex 1.

 

ANNEX 1 : Consultancy Terms of Reference

BACKGROUND

For over 90 years, Save the Children (SC) has been making a difference in children's lives in more than 120 countries. We are the world's largest independent child rights organization, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Working with civil society derives from the mandate of the Save the Children Theory of Change to develop strong and independent Civil Society Organisations (CSOs) to promote and advocate for the rights of children and hold the government to account. Save the Children works with CSOs because we share interests and values, local CSOs understand the local context and we are agreeing on ways of working. They have the indigenous knowledge, local experience and are close to communities. Working with CSOs will sustain the work SC is doing when SC withdraws from a given intervention area. However, CSOs in Somaliland mainly focus on service delivery and have limited capacity to engage in advocacy activities for children, constituency building, governance and building relationships or alliances with likeminded organizations.

Children and youth in Somaliland experience some type of abuse, neglect, and exploitation. As a result, the protection and psychosocial well-being of children and youth is affected. In Somaliland, the capacities of civil society structures are generally inadequate to respond to the protection concerns of children and youth. Although the number of civil society organizations (CSOs) is growing and they play a significant role in service delivery (education, health, water) their engagement in protecting children and youth from abuse, neglect, violence and exploitation and holding the government to account is limited. CSOs are generally more oriented to delivering services than addressing structural issues (policy and legal framework) that ensure the protection of children and youth from abuse and exploitation.

Currently, Save the Children implements a four-year civil society project named Lot Civ funded by DANIDA that will support projection of children and youth rights in Somaliland. The project has two local implementing partners of SONYO (Somaliland National Youth Organization) YOVENCO (Youth volunteers for development and environmental conservation). The project also works with additional ten (10) small community-based youth associations those works with SONYO in advocating for youth rights at community level. The Lot Civ project aims to strengthen capacity of civil society organizations, youth networks, and government institutions so that protection of children from violence, abuse, neglect and exploitation is in place and those policies and laws that would ensure the protection of children from all forms of violence are in place as well and enforced.

In summary, SC will work with CSOs, relevant government ministries, youth associations and the private Sector to promote, protect and fulfil children’s rights in reducing physical, institutional and social violence against children and youth.

CONSULTANCY OBJECTIVES

The purpose of this consultancy to obtain a comprehensive picture of YOVENCO’s  organizational capacity through undertaking organisational capacity assessment (OCA)..  The assessment will be systematic reviews and assessments on the organizations’ internal functions (organisational base), program performance and its relationship with its target groups and other relevant actors and use results of this assessment to build/develop capacity of these organisations based on gaps identified in order to enhance their capacity in implementation of child rights work. 

SPECIFIC OBJECTIVES

Specifically, the consultancy aims to analyse the organizational capacities according using three dimensions;   to be, to do and to relate:

1.     Assess and analyse the capacity of the organizational base or internal functions of the CSOs/local NGOs (to be) :

Key activities may include:

o    How the organisation expresses its basic values and has articulated the reasons for its existence (vision, mission, values).

o    Organisational Structure and systems: whether or not the organisation’s management and its division of duties and responsibilities are explicit and visible.

o    Effectiveness of its leadership and staff competence according to roles

o    Comprehensiveness of  organisational  strategy in delivering its programs for children

o    Sustainability e.g. diversified funding base

o    Communication, feedback and teamwork within the organization.

o    Process of delegation and its effectiveness.

o    Financial management system; realistic budgets, effective financial controls, and accurate information to support decision-making.

2.     Assess the organisation’s program performance/outputs with /for children (to do):

Key activities may include:

o    The organisation’s capacity (human & financial resources) to plan and to implement planned activities?

o    capacities related to project management, technical skills and knowledge /expertise in child rights work, competencies in research, policy influencing

o    Ability to involve children in their work (e.g. in project cycle management, advocacy work),

o    Ability to engage in public investment work

o    Ability to carry out lobbying and advocacy work on children’s wellbeing  at  local, national, regional and international levels

o    Ability to identify and effectively respond to abuse, violence, exploitation and neglect of children.

o    Ability to form referral pathways on child protection issues.

o     Relevance of activities: the content of activities and the implementation methods/approaches used are relevant in relation to the organisation’s vision, operational objectives and context.

3.     Assess and analyse the organization’s capacity to create and maintain positive external relations (external linkages ):

Key activities may include:

o    Acceptance and support  from  target groups: the target groups’ assessment of the organisation and the demand for its activities

o    Relations with other actors in civil society – e.g. Community leaders, Community Based Organisations (CBOs), NGOs, donors etc.

o    Relations and acceptance with the government – both national and local,

o    Conduct a validation workshop with partners for the organisational assessment findings

4.     To develop the capacity strengthening plan from the organizational capacity assessment conducted, come up with the way forward, as agreed basing on 1,2 and 3 above.

Key activities may include:

o    Undertake organizational assessment through meetings and discussions with the key and relevant leaders and management staff of partner organisation.

o    Support the partner to develop appropriate organizational capacity strengthening plan.

o    Conduct validation workshop for final OCA report

SCOPE OF SERVICES

The consultancy firm/consultant shall ensure the completion of the following activities in accordance with the terms and conditions of the consultancy contract:

The consultancy will cover an assessment  of one local partner capacity interms of its governance structures, constituencies, policy, program, financial and  HR manuals. Thsi exercise will also stregthen the internal systems of these orgnaizations and that would enable or disable them to engage in child rights promotion and child protection work. Based on the orgnaizational capacity assessment, the consultant should come up with organisation specific  and  concrete recommendations that would enable the partner to sustain actions on child rights work. The  organsation has offices in Hargeisa and Berbera with areas of opertion across Soamliland. To achieve better results, the consultant maybe required to conduct field visits (which maybe out of Hargeisa) during the assessment.

METHODOLOGY

A consultant/consulting firm is generally expected to utilise a participatory approach in assessment and of selected organisation. Specifically, the OCA should be led by the partner with the support of the consultant to ensure triangulation of information.

Save the Children will provide tool for the OCA. However, the consultant is expected to come up with a specific organizational capacity assessment and strengthening model including details of the tools to be used as part of the application documents.  The following issues to be considered in designing the methodology:

o    Organise OCA planning workshop for induction of tools and to  agree on time lines for the assessment

o    Undertake Organisation capacity assessment using the tool provided by SCI through interviews the partner and key informant interview with SCI and other partner and peer CSOs those collaborate with YOVENCO.

o    Consult with reports of   previous organisational assessment and capacity strengthening supported by SCI or other INGOs/UN bodies.

o    Support the partner to undertake their own self-assessment by using the tool provided by SCI.

o    Organise a workshop to triangulate the findings of partner’s self-assessment and the results of the assessment done by the consultant.

o    Support the partner to develop their own organisational level capacity strengthening plan.  Gather experience from other countries like Ethiopia and Bangladesh in strengthening capacity of CSOs. 

KEY DELIVERABLES

A: Organizational capacity assessment:

o    An inception report with clear tools, methodologies proposed

o    The consultant to share the first draft report to SCI for review by organizing a preparatory meeting together with the partner

o    The consultant will present the findings of the first draft report in a validation  workshop with the partner as well as SCI staff. Incorporate comments from the validation workshop and share a final comperehensive report of the orgnaizational assessment with plans for capacity stregthening to SCI.

o    Preparae a comprehensive consultancy narrative report of the assessment not more than 20 pages. .

o    The consultant is also required to  submit two electronic  copies of the report to SCI (one in PDF and one in Word ).   

ETHICAL CONDUCT

Under no cirmstance should partners feel that this exercise has any implication with their work with SCSOM. This assignment has no implications on the partner current or future engament with SCSOM.

The consultant is expect to conduct him/herslef in a mannher that is impartial with interest to improve services targetted to benefit children in Somaliland and to uphold all ethical considerations throughout this exercise including adhering to SC policies and procedures especially the child safeguarding policy [See Annex]

DURATION OF ROLE

The organizatinal capacity assessment (OCA) is expected to be completed within 14 working days  starting from the date both Save the Children and the selected consultancy firm/company singed the agreement fully.

The orgnaizational capacity assessment, report of the assessment including capacity stregthening plans must be completed and shared at the end of the assingment.  The capacity stregthneing plans with clear competencies shall be discussed and agreed with the partner within this period. However,  the instrested consultancy firm/company is expected to share a detailed action plan for the duartion of the consultancy along with the application document.

KEY SELECTION CRITERIA

  • An in-depth technical response to the TOR by the consultant demonstrating an understanding of   how the assessment will be undertaken.
  • Maters Degree in social sciences, particularly Law, Sociology, Social Work,
  • Psychology, Project Management or related fields.
  • Proven consultancy experience within the field of organizational capacity assessments and development for Civil Society Organizations of at least 5 years.
  • Knowledge and understanding of the Civil Society environment particularly in East Africa is mandatory.
  • Knowledge and understanding of children’s rights including on Child Rights Governance and Child protection is a requirement.
  • Knowledge of Save the Children and its internal processes will be beneficial but is not essential
  • Extensive hands-on experience in organisational capacity assessment and development, capacity building strategic plan development, proposal development and fundraising, mentoring and coaching.
  • Experience of working in a resource poor environment.
  • Experience of working in Somalia/Somaliland context is an asset
  • Proficiency in Somali is an added advantage

KNOWLEDGE/ SKILLS

  • Demonstrable knowledge and skills in:
  • Assessing individual and organizational needs
  • Designing training plans and modules based on individual and organizational needs
  • Organizing and facilitating the conduct of capacity building activities
  • Mentoring and coaching colleagues at work
  • Reviewing, updating and developing strategic plans, fundraising strategies, monitoring and evaluation policies, systems and tools, advocacy strategies, and action plans
  • Developing concept notes and project proposals
  • Networking and partnership building
  • Ability to transfer skills and knowledge through formal or informal training and skills sharing.
  • Developed analytical skills.
  • Excellent interpersonal and communication skills, including the ability to communicate and work with a wide range of stakeholders in a participatory, respectful, collaborative manner, and to enhance effective work relationships.
  • Commitment to team-building and consensus-led approach to work.

PAYMENT DETAILS

  • Payment will be in accordance with a detailed approved budget breakdown as submitted through the proposal, and invoices will be expected from the consultant prior to payment.
  • SC in Somaliland  will pay the consultant according to SC’s  guidelines on procurement of services.

APPLICATION SPECIFICATIONS

Candidates interested in the position will be expected to provide the following documentation:

  • Detailed technical response to the TOR, with a specific focus on addressing the scope of work, tools and methodology to be used.
  • Initial work plan based on methodology outlined, and availability of applicant
  • Company profile  and CV of  the staff the consultancy firm selected to engage in this consultancy including a minimum of 3 references

Detailed budget breakdown based on expected daily rates and initial work plan

Publish date: 2019-05-26 01:22:00
Premium Job: Yes
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