Operations Associate, GS-6, Mogadishu

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Job Details
Employer: UNICEF
Job Title: Operations Associate, GS-6, Mogadishu
Job Type: Full-Time
Location: Mogadishu
Category: Other

Operations Associate, GS-6, Mogadishu Country Office, Post#105562


Job no: 510366
Position type: Fixed Term Staff
Location: Somalia
Division/Equivalent: Nairobi Regn'l(ESARO)
School/Unit: Somalia
Department/Office: Mogadiscio, Somalia
Categories: Support: Operations

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UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential to the benefit of a better world.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism.

For every child, Hope               


How can you make a difference?

Under the general supervision of the Chief of Operations, serves as principal assistant for carrying out broad administrative support functions, which may include co-ordination of clerical and administrative staff engaged in fields of work such as HR, Finance, IT registry, Supply & Logistics and Transportation as indicated by the requirements and structure of the organization. 

Summary of key accountabilities:

  • Analyzes and maintains an overview of the work of the Operations to ensure that timely coordination, administrative, logistics, budgetary, internal control support are provided to the Operations Group and the three out posted Zone Offices. Participates in the recruitment and training of general service staff for specialized and non-specialized work, and assigns general service staff to meet work requirements.
  • Maintain and provide regular analysis on the country office and regional office management indicators and in VISION. Analyze financial records like financial receipts to day data transactions and monitoring systems to produce management reports as assigned.
  • Prepares Agenda and action points for all periodic operations meetings and follows-up on outstanding issues with operations section heads and zone office Operations Managers  for completion.
  • Assists Programme Section Chiefs, Zone Office Chiefs and other senior staff in the area of office management. Arranges for and/or attends meetings on day to day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes, and makes recommendations for follow-up action.
  • Prepares recurring reports as scheduled and special reports as required for budget preparation and internal and external audits. Calculate and Compile cost estimates and projected budget requirements and assists in preparation of budget statements for the Operations Group and Zone office operations group.
  • Receives, screens, logs and routes correspondence, maintain policy, confidential and general files. Initiate correspondence to verify data, answer queries and obtain transactions as required.
  • Attends with the Chief of Operations to all inter-agency meetings dealing with common services and premises issues and carry out research prior to meetings and provide brief to the COO as well as maintain issues file.
  • Prepares correspondence, special reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature in Operations Group.
  • Act as ex-officio secretary for audit/risk management and CRC committees and take minutes and prepare report as well as maintain confidential files.

To qualify as a champion for every child you will have¦

Completion of Secondary Education, training in Business Administration is desirable.

Six (6) years of progressively responsible work in administration/Finance or related field.

Fluency in English and local working language of the duty station.

For every Child, you demonstrate¦

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

Advertised: Apr 25 2018 E. Africa Standard Time
Application close: May 08 2018 E. Africa Standard Time

Publish date: 2018-04-25 20:11:09
Premium Job: No
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