Field Logistics Assistant- Yeed, Somalia

Job Details
Employer: Action Against Hunger USA
Job Title: Field Logistics Assistant- Yeed, Somalia
Job Type: Full-Time
Location: Somalia
Category: Other
Description:

Organisational background:

Action Contre la Faim (Action Against Hunger) has been conducting humanitarian programs in Somalia since May 1992. Currently, AAH is conducting its humanitarian activities in Somalia focused on treating and preventing malnutrition, increasing access to clean water and appropriate sanitation, strengthening the food-security, livelihoods and thus boosting the resilience of communities in Somalia as well as emergency response via program bases in Somalia.

The Positions and responsibilities:

AAH Somalia is looking for a suitable candidate to fill the position of Field Logistics Assistant, based in Somalia-Yeed. The role reports hierarchically and technically to the Logistics officer-Elbarde.

Goal:

The Field Logistics Assistant is responsible Provide logistical support in the coordination of different activites at the base level under direct supervision of the Logistics Officer; ensure the performance & follow-up of the assigned Supply Chain & Logistics activities as per AAH & Donor defined rules & procedures; ensure the performance of all purchases ordered in the base

The Field Logistics Assistant’s core responsibilities will include but not limited to the following:

Procurement:

  • Receive Procurement Request from all department & field offices
  • Check all the Procurement Request: accuracy of the request and information, specification, lead time, etc;
  • Get the approval of Procurement Request from the person in charge;
  • Register the approved Procurement Request on the Procurement Follow-up;
  • Treat the Procurement Request as per AAH defined standard procedure and Procurement plan;
  • Prepare the Request for Quotation and/or Tender Dossier as per market and standard KitLog procedure and treat accordingly;
  • Prepare Complete Purchase Dossier as per KitLog Procurement procedure and get validated by person in charge;
  • Place the purchase order & ensure the delivery follow-up through physical inspection with relevant vendor;
  • Update Procurement Follow-up regular basis and share among the base & coordination weekly basis;

Supply Chain:

  • Receive the purchase orders and keep their follow-up up to date;
  • Fulfil the quality inspection of the supplies (quality, price, procedure) received from partners & suppliers;
  • Follow the management of stocks (storage conditions, reports, expiry date, inventory, correct use of logistics documents);
  • Guarantee that the kitlog procurement procedures are respected;
  • Manage freight from/to the airport up to/from the base;
  • Follow-up movements of goods
  • Give support to other bases if necessary;
  • Play the back-up role for the Logistics FO whenever this one is absent.

Follow-up on Vendor Payment:

  • Check and ensure the compliance of the received invoices and delivery note against the procurement request;
  • Transfer the approved invoices to the finance department for payment to vendor;

Delivery and Stock management:

  • Follow the consumption, establish minimum levels and timely order of new goods or inform coordination team;
  • Ensure good vendor relationship;
  • Receive goods from the partners (UNICEF, WFP, ICRC, etc) and ensure proper documentation and good relationships are maintained.
  • Prepare the stock report.
  • Receive and Document the IKD (in kind donations) by maintain and updating of the IKD follow-up for the base.

Archiving:

  • Responsible for proper filing and archiving (hard copy & soft copy) of all Logistics documents as per AAH archiving rules & guidelines;

Manage the restoration and maintenance:

  • Ensure that the structures necessary for the base to function are restored and well maintained: offices, premises, warehouse, guest house.

Any other official assignment might be asked by your supervisors.

Skills and experience

  • Degree/or Diploma on Logistics and/or Supply Chain Management;
  • Proven minimum 2 years relevant working experience with any INGO and/or development organizations;
  • Computer Skills in MS-Office, Internet, Reporting, etc;
  • Flexibility, good organization and follow-up skills;
  • Good analytical skills and creative thinking;
  • Excellent writing and presentation skills;
  • High degree of diplomacy paired with rigor and integrity;
  • Confident with a professional attitude and capable of handling variant stakeholders of different categories;
  • Excellent communication and negotiation skills;
  • Fluent in English (reading, writing & speaking);
  • Familiar with Somalia Context and Culture;
HOW TO APPLY:

Applications, should include a CV with cover letter and 3 professional references to be sent via email to:

hr-recruitment@so-actionagainsthunger.org not later than 04 June 2018 clearly mentioning the position on the subject line. e.g Field Logistics Assistant -Somalia Yeed. Only Shortlisted candidates will be contacted for interviews.

Female candidates are particularly encouraged to apply. This position is open to Somalia nationals only

Publish date: 2018-05-21 23:18:08
Premium Job: No
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