INVITATION TO BID FOR CONSULTANCY - TERMS OF REFERENCE FOR CONDUCTING END-OF-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)

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Employer: Save the Children
Job Title: INVITATION TO BID FOR CONSULTANCY - TERMS OF REFERENCE FOR CONDUCTING END-OF-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021) Featured job
Job Type: Full-Time
Location: Hargeisa; Somaliland
Category: Other
Description:

 

Save the Children International (SCI) Somalia program hereby invites interested consultants to bid for the consultancy assignment detailed below

1

Title of Consultancy

TERMS OF REFERENCE FOR CONDUCTING END-OF-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)

2

SCI Contracting Office

Save the Children

Hargeisa Office

3

Period of Consultancy

15 days starting from contracting date.

4

Consultant type required

Individual or Firm

5

Responsibility for Logistics arrangements and Costs

The consultant will be responsible for organizing logistical issues with no facilitation from SCI as per the consultancy agreement.

 

6

Taxation Provisions

Consultant shall be responsible for all Taxes arising from the consultancy in line with the Somaliland Tax regulations applicable at the SCI Hargeisa Office

7

Travel requirements

Consultant will manage any travel costs

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Security requirements

Consultant will comply with standard Save the Children Security procedures, including the completion of SCI online security training prior to travel to Somaliland

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Qualification and Experience

          A minimum of first degree relevant to the area of the task (e.g. statistics, social work, community psychology, gender studies etc.)

          Proven experience in conducting quality monitoring/evaluations and assessing development programmes

          Thorough knowledge on the relevant thematic area and Somalia/Somaliland

          Strong child rights and child protection programming skills (child participation skills an asset)

          Excellent knowledge on data collection, organizing and analysis

          Experience designing reports

          Proven experience in working with NGO/INGOs and with the local community

          Understanding and commitment to Save the Children’s vision, mission and values

          Experience in working in Somalia/Somaliland will be an added value.

10

Evaluation Criteria

The consultant must meet the required qualifications and experience defined above and completeness of application.

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Application Procedure

Interested consultants should submit their applications via email to [somaliland.procurement@savethechildren.org].

The applications should be submitted in PDF format as one document comprising Technical and Financial sections as detailed below.

a)    Technical proposal – including but not limited to :

·         Consultants understanding of the assignment and context

·         Approach to the assignment

·         Methodology

·         Tools

·         Deliverables

·         Workplan

·         Key staff biodata (Resume)

 

b)    Financial proposal – providing a breakdown of all charges related to the assignment.

c)    CV(s) of consultant(s) with minimum of 3 treceable and recent refrences and Company’s Profile & Lead consultant(s) CV(s) (for firms Only).

d)    Sample report of the same activity previously done.

Applicants should also indicate the date they are available to start working on the consultancy

All applications MUST be submitted on or before the closing date below to be considered for the assignment.

Only shortlisted Candidates will be contacted.

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Closing date for Applications

Interested candidates shall submit their applications through somaliland.procurement@savethechildren.org  no latter than 12th December, 2020 at 3:30PM (Hargeisa Time)

13

Terms of Reference (ToR)

Complete ToR with details appended below attached herewith as    Annex 1.

  • Purpose of the consultancy,
  • Introduction of the project,
  • Background of the consultancy,
  • Objectives of the consultancy,
  • Proposed methodology and approach,
  • Scope of work,
  • Key deliverables / outputs
  • Activity timelines

 

ANNEX 1 : Consultancy Terms of Reference

Terms of Reference (TOR) 

TERMS OF REFERENCE FOR CONDUCTING END-OF-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021) 

Project Name

Ilaa Linta Caruurta – Children Protected in Families and Communities in Somaliland

SOF

24600087 CPS-MFA

Purpose of TOR

TERMS OF REFERENCE FOR CONDUCTING END-OF-YEAR ASSESSMENT FOR ILAA LINTA CARUURTA – CHILDREN PROTECTED IN FAMILIES AND COMMUNITIES PROJECT (2017-2021)


Project Background

The project aims to protect the most vulnerable and marginalized children, including children with disabilities, in Somaliland from multiple child protection risks and  harms by building a child protection system which will be truly owned by the communities but will also have a strong link to relevant national laws and policies e.g. the Child Rights Act, the National Plan of Action for Children, the Child Protection Policy and the Alternative Care Policy, and the envisaged formal structures envisaged by these normative frameworks.

The project’s approach applies a bottom-up approach by ensuring that women/men and girls/boys themselves identify key child protection issues in their communities through participatory community dialogue sessions, awareness raising sessions and child-led research.  Communities’ capacities to identify and respond to potential risks of abuse, violence, harm and neglected is a critical focus of the action. Work with religious leaders, with other influential people and with parents and caregivers is part of the action in order to catalyse community willingness to prevent and respond to child protection risks and concerns. This aims to lead to better awareness but also to sustainable and practical actions among families, communities and children to challenge harmful attitudes and practices in regard to violence, abuse, exploitation and neglect of girls and boys and therefore, address some of the root causes of child protection issues.

While a greater focus is placed on strengthening the  child protection system (both informal and formal)  to prevent children from violence and abuse, the focus is at the same time be  on  provision of child and gender sensitive child protection services. This is planned to be achieved by improving coordination among formal and informal structures, by enhancing capacity of formal and informal service providers and by improving implementation of child protection laws and policies at national level. The project is funded by the Ministry for Foreign Affairs of Finland and supported by Save the Children Finland (SCF).

The Project Overview

Children are active change agents and for example participate in assessment of services by using child friendly methodologies. By supporting child-led structures both for in-school and out of school children, children’s own capacity to protect themselves and their peers will improve. Gender Equality, Disaster Risk Reduction (DRR), Child Participation and Civil Society Strengthening are crosscutting themes in the project.

The project is implemented in Berbera and Hargeisa by Save the Children and the national partner YOVENCO. In 2020, the project is planned to directly reach 2300 children (1150 girls and 1150 boys) and a total of 950 adults (450 women and 400 men).  The planned indirect reach for 2020 is 2600 children (1300 girls and 1300 boys) and 2650 adults (1400 women and 1250 men). The project has close linkages, and in some instances joint beneficiaries with the Save the Children Finland supported Child Sensitive Social Protection Project, which will be implemented in two locations within Hargeisa.

o    Goal: The protection rights of children realized in Somaliland

o    Outcome: Improved protection of children from abuse, exploitation, violence and neglect in the project target areas through strengthened child protection system

o    Output 1: Enhanced capacity of child protection service providers to respond to child protection concerns

o    Output 2: Increased awareness on child protection among target communities

o    Output 3: Improved implementation of child protection laws and policies

o    Output 4: Children in targeted households receive better family based care and support

o    Output 5: Enhanced participation of children to protect themselves from violence, abuse, exploitation.

 

Overall Purpose of the End-of-Year Assessment 

The purpose of the end-of-year assessment is to generate information on project indicators to inform project stakeholders about the progress of the project’s yearly targets. It will also provide an insight of the overall project progress compared to the project baseline findings conducted at the beginning of the project. The information will provide a benchmark for project monitoring and evaluation. The end-of-year assessment will be used to track progress towards achieving the projects’ expected outputs and outcome An internal Mid-Term-Review (MTR) of the project was conducted in 2019 and this end-of-year assessment should also provide information if the key recommendations from MTR have been implemented and what have been successes and challenges in MTRs recommendations’ implementation.

Key Indicators of the Assessment

o    % of targeted community members (female/male) where 60% or more of those surveyed confirm that CBCPMs exist and are functional

o    Perceptions of girls and boys on the quality and accessibility of CP services available or provided in their communities

o    # of targeted CP service providers / interventions which have improved their quality of services in a 12 month period

o    # of children and caregivers (gender, age, disability disaggregated) in a 12 month period who have used prevention or response interventions delivered or supported by Save the Children

o    % of parents/caregivers/children who report that CP services provided by SCI or partner were child, gender and disability sensitive

o    CWC members demonstrate improved knowledge on conducting case management practices (supporting children and families)

o    % of surveyed community members demonstrate improved awareness on child protection

o    # of actions initiated and or implemented by communities to prevent or respond on violence, abuse, neglect and exploitation against children

o    % of surveyed government officials (CP, Education, Judiciary, Health and local government) and NGOs in target areas who can clearly describe contents of existing CP related laws & policies

o    Level of implementation of developed advocacy plans related to CP policies & laws (advocacy measurement tool)

o    CWC and CPWG members find the coordination mechanisms improved and functional

o    Children (girls/boys) demonstrate knowledge and skills to protect themselves and their peers from violence, abuse & exploitation 

Methodology

The methods to be used for the end-of-year assessment will be participatory in order to make the activity a positive learning process. Hence, a team that consist of staff from Save the Children and the local implementing partner NGO (YOVENCO) and MESAF will be involved in the data collection exercise. In addition, the active involvement and participation of project stakeholders, particularly beneficiaries (including girls and boys), during the annual assessment will enhance ownership of the project from the beginning.

Below is the main methodology to be used for the end-year assessment

o    Both primary and secondary sources of information will be used to generate data and information.

o    Secondary data review will include but are not limited to:

ü  Project document and logical framework; project work plans

ü  Annual implementation report for 2019 and six months implementation report for 2020 with all attachments

ü  Baselines and mid-term reviews and tools

ü  Project monitoring/MEAL plans

ü  Project publications

ü  Training and activity reports

ü  Quarterly review meeting minutes, monitoring visit reports and MEAL data sheets

o    Both qualitative and quantitative methods of data collection in order all the information needed for the project is collected.

o    The data will be gathered through a KAP survey, key informant interviews and focus group discussions with the different target groups, children, IDP community members, host communities, community groups and local authorities as well as through observation and reviewing different documents. Tools to be used will be the same as what have been used during baseline and during previous annual indicator data collection.

o    Methods will be as participatory as possible and with children child-friendly methods will be used.

o    Methods need to be inclusive to ensure that women, men, girls and boys from different backgrounds will be able to participate (including persons and children with disabilities).

o    Methods need to be gender sensitive with equal and safe participation of women, men, girls and boys of different ages.

o    The end-of-year assessment data will be collected from intervention sites.

o    Participation of stakeholders will be voluntary. Children’s participation need to respect the Save the Children’s basic requirements for effective and ethical child participation. As the minimum the following standards need to be fulfilled: child participation must be voluntary, safe and inclusive.

o    Irrespective of the type and methodology of the data collection, data should be disaggregated by age, sex and location and by other variables as mentioned in the indicators.

Scope of the end-of-year assessment

The end-of-year assessment will cover all the sampled target intervention locations in 2 districts (Berbera and Hargeisa) and will cover all relevant stakeholders (relevant government officials and representatives, community members, local partner NGO, & children) who will participate in the implementation of the project to collect the necessary information.

Sampling

Quantitative data: The following sampling plan will be followed for the quantitative survey for each randomly selected location:

Survey Sample size:  The population size in all the projects sites is currently unknown with official population figures being available up to 2008. For a very large or unknown population a minimum sample size of 120 is required. This is calculated using the survey system sample calculator (http://www.surveysystem.com/sscalc.htm).

Seven and five intervention locations in Hargeisa and Berbera respectively, will be surveyed, in addition to that, government and community-based organization will be also surveyed.

A cross section of study participants will be sampled to allow diversity in the participants and triangulation of data.

Quality of Service (QoS) sample

A total of 12 Formal and 6 informal service providers will be assessed using quality of services tools.

Focus Group Discussions

Target

Number of FGD

 

Children

Sample two locations per target districts to two FGDs for girls and two for boys separately. Total is 8 FGDs

CWCs

2 FGDs per location/district  that is 4 FGDs in total

 Key informant interviews

Key informative interview will be organized with

o    MESAF (1 person from the center and 1 person from Berbera)

o    Hargeisa local government representative ( Social Welfare Department)

o    Berbera local government representative ( Social Welfare Department)

Presentation of the Results

The consultancy is expected to produce a quality report providing data for each project indicator; document the good practices and lessons learnt; differentiating methodology, findings, analysis, conclusions and recommendations. The consolidated summary shall summarise key findings and recommendations from the end-of-year assessment.

Key deliverables include:

o    Review and analyse available secondary data as explained under methodology section of this ToR.

o    Prepare inception report (needs to include analysis of secondary data, training plan, timeline, clarify of all the tools)

o    Ensure that the data collection team is well trained.

o    Clean and organize data collected from the field.Produce draft report after the field data collection is completed

o    Produce final report on analyzed data with clear indication of the percentage and # of each indicator; progress in terms of implementation of MTR recommendations

o    Raw data shall be shared with SCI ILAALINTA CARURTA project and REALM (Research, Monitoring, Evaluation, Accountability and Monitoring) team for crosschecking and future use.

Organisation Roles and Responsibilities

The consultancy will be contracted by and report to Save the Children. The project team, with Somaliland REALM team will support field data collection with the support of the SCF/SCI technical team.  The consultant has the overall responsibility and will be responsible from the field data collection plan to drafting and finalizing the report. Save the Children team will provide any necessary available documents and information needed, they will also provide technical assistance.

Terms and Conditions

Professional Fee: The consultant will come up with his/her own rate which will be subject to negotiation within the bounds of donor requirements and set standards of SC in Somaliland.

Application: Expression of interest should include:

o    Technical proposal: brief explanation on the consultant’s previous experience in this kind of work, profile of the consultant, understanding on the TOR, the task to be accomplished and draft time plan on how the work will be done and how the consultant will ensure that all methodology requirements (participatory approach, child-friendliness, inclusiveness and gender sensitivity) will be fulfilled.   

o    Sample of previous work: The consultant will be expected to present samples of previous reports with similar work

o    Financial proposal: the financial proposal should provide cost estimates for service rendered (Daily Consultancy Fees)

o    Tax and Insurance: The consultant shall be responsible for his/her income tax and/or insurance during the assignment.

o    Save the Children will cover costs for data collectors, vehicle rent, venue and stationary.

 

Code of Conduct

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to. The consultant is bound by the principles and conditions of Save the Children’s Code of Conduct.

A contract will be signed by the consultant before commencement of the action. The contract will detail terms and conditions of service, aspects on inputs and deliverables.

Consultancy Profile

o    A minimum of first degree relevant to the area of the task (e.g. statistics, social work, community psychology, gender studies etc.)

o    Proven experience in conducting quality monitoring/evaluations and assessing development programmes

o    Thorough knowledge on the relevant thematic area and Somalia/Somaliland

o    Strong child rights and child protection programming skills (child participation skills an asset)

o    Excellent knowledge on data collection, organizing and analysis

o    Experience designing reports

o    Proven experience in working with NGO/INGOs and with the local community

o    Understanding and commitment to Save the Children’s vision, mission and values

o    Experience in working in Somalia/Somaliland will be an added value.

Timeframe and Responsibilities

The consultant work is expected to be completed within 15 days starting from contracting date from field data collection to drafting and finalizing the report.

 

 

Publish date: 2020-11-29 21:37:44
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