Senior Program Assistant - Hargeisa

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Job Details
Employer: IOM
Job Title: Senior Program Assistant - Hargeisa
Job Type: Full-Time
Location: Hargeisa
Category: Other


Open to Internal and External Candidates

Position Title : Senior Program Assistant
Vacancy Number : SVN/IOMSO/012/2021
Duty Station : Hargeisa, Somaliland
Classification : General Service, Grade G6

Type of Appointment : Short term, Seven months
Estimated Start Date : As soon as possible

Closing Date : 29 August, 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Labour Mobility and Regional Integration for Safe, Orderly and Humane Labour Migration in East And Horn Of Africa: East Africa Regional Better Migration Management is a program funded by to Foreign, Commonwealth and Development Office (FCDO) to enhance labour migration governance and protection of migrant workers and their family members’ human, social and labour rights through intra and inter-regional cooperation on a whole of government and whole of society approach, to support regional integration and facilitate mobility for transformative inclusive and sustainable economic growth as well as youth and women empowerment. More specifically, the programme is expected to strengthen national and regional Labour migration governance in accordance with the global and regional frameworks; increase national and cross-border cooperation on labour mobility; promote ethical recruitment and protection of migrant workers’ rights; and enhance avenues for safe, regular, and humane labour migration and mobility pathways through FMPs/CMPs and Bilateral Labour Migration Agreements (BLMAs). A robust communication and visibility strategy and action plan will support the aims of the programme.

The programme works at two levels: the regional and national levels. At the regional level, IOM proposes to work with both RECs and their Member States through the Regional Ministerial Forum on Migration (RMFM) and its four Technical Working Groups (TWGs). At the national level, the program will support Member States in enhancing their capacities in policy and practice leading to greater impact and faster results, engaging local government and non-government partners, from the diaspora, private sector, and civil society. The program will run for 7 months, from 01 September 2021 to 31 March 2022.

The LMHD Unit of the IOM Somalia is looking to recruit an experienced Senior Program Assistant to support the implementation of the FCDO RBMM program.

Under the overall supervision of the Programme Manager (LMHD), the direct supervision of the Programme and Policy Officer (LMHD), the successful candidate will be responsible for assisting in the implementation of project activities in Somalia.

Core Functions / Responsibilities:

  1. Assist in the planning, coordination, implementation of project activities.
  2. Compile, summarize, analyse, and present information/data on project activities
  3. Monitor budget implementation and propose adjustments as necessary.
  4. Act as focal point for administrative coordination of project implementation, including coordination with the Programme Officer in the regional office, government counterparts, worker organizations, non-governmental organizations, migrants, and other relevant stakeholders.
  5. Provide input into the monthly reports which will be compiled by the Programme Officer in the regional office, for donor briefings as well as draft status reports.
  6. Draft correspondence on program issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
  7. Organize meetings, workshops and training sessions; agendas, participants invitations, travel logistics, draft meetings minutes and reports, follow up and communication.
  8. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, intergovernmental and, and other stakeholders relevant to the project.
  9. Liaise with the regional Programme Officer to ensure adherence to project timelines.
  10. Perform other related duties as assigned.

Required Qualifications and Experience


• Bachelor’s degree in Social Science, Management, International Relations, Development Studies, Migration Studies, or related interdisciplinary fields from an accredited academic institution with four years of relevant professional experience.; or
• High School degree/Certificate in the above fields with six years of relevant professional experience.


• Experience in program management, monitoring budgets and burn rates, planning, coordination, implementation, and monitoring and evaluation of program activities.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.


• Knowledge of planning, coordination, implementation, and monitoring of program.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Knowledge of UN agencies.
• Knowledge of financial rules and regulations.
• Strong communication, writing and interpersonal skills, as well as strategic and creative thinking.


Fluency in English and Somali both written and spoken is required.

Required Competencies

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.



How to apply:
Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to:

Posting period:

From 23.08.2021 to 29.08.2021

Publish date: 2021-08-26 00:51:51
Premium Job: No
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