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Request of Proposal and ToR for Development of MERL Framework for SOS Children’s Villages in Somaliland.

SOs Children’s Villages

SOs Children’s Villages in Somaliland 

Request of Proposal and ToR for development of MERL Framework for  SOS Children’s Villages in Somaliland.

1. Context and Rationale

1.1  About SOS Children’s Villages

SOS Children’s Villages is a global federation of 136 national SOS Children’s Villages associations, working in more than 2000 programme locations worldwide. We work together with a single vision: every child belongs to a family and grows with love, respect and security.

SOS Children’s Villages in Somaliland is part of SOS Children’s Villages International, the umbrella organization to which all SOS Children’s Villages including SOS in Somaliland Association is affiliated. SOS Children’s Village in Somaliland is a Non-Governmental Organization (NGO) that is not for profit, non-sectarian and non-partisan and which has been in existence since 1999.

SOS Children’s Village in Somaliland is committed to the welfare of children who lost parental care or at risk of losing parental care – often ensuring that children grow up in a loving family environment, and to strengthening families and communities as a preventive measure in the fight against child abandonment and social neglect, and upholds child protection policy as part of their commitment to the protection of children and youth from abuse. Uniquely, we provide long-term, family-like care for children who have lost parental care (alternative care service), and we work with vulnerable families and communities to help strengthen them and prevent family separation (family strengthening and humanitarian responses services). SOS alternative care is usually organised in the form of a cluster of SOS families, where each SOS parent cares for small group of children.

SOS Children’s Villages in Somaliland was established in 1999 and it started first operations in Sahil region. Currently, SOS Children’s Villages in Somaliland implements programs ranging from child care, child protection, youth empowerment and participation, education and emergency interventions. SOS Children’s Villages in Somaliland is operational in five regions of Somaliland: Awdal, Marodi-jeh, Sahil, Sool and Togdher, and it has a good relationship with many stakeholders, including government institutions, local authorities at national, regional and district levels, INGOs, LNGOs and local communities, as well as other CSOs who are in and out of the operational area.

1.2 Description of project locations and context

Somaliland is one of the Least Developed Countries (LDCs) in the world. Over half of the population lives below the UN poverty line and has one of the highest youth unemployment rates where two out of three young people below the age 35 years are unemployed.

Monitoring and Evaluation has become a leading priority for many development and humanitarian organizations including SOS Children’s Villages in Somaliland. Advancements in measurement approaches, indicators and targets, performance monitoring and managing for results (impact) have been made in recent years in order to adequately and effectively evaluate progress, and program impact. M&E is essential in order to design appropriate, effective, measurable programs and projects, and to consistently and effectively monitor implementation and evaluate the impact of specific activities among target populations. In line with this philosophy, SOS Children’s Villages in Somaliland is seeking to enhance its program with the improvement of the monitoring and evaluation component. Building SOS Children’s Village Somaliland capacity to establish effective MERL Framework to contribute program design and management, and ensure that new projects develop M&E plans appropriate to the particular programming and vulnerability context.

1.3  Rationale and Overall objective of the M and E Framework Development

The Monitoring, Evaluation, Reporting and Learning (MERL) Framework should clearly introduce fundamental concepts and components of M&E. Then present definitions of the basic components of an effective MERL Framework and offers guidance for adapting each component to local programming context, outline organizational data flow and usage. It also should provide key considerations for the development of appropriate MERL tools for core programs in which SOS Children’s Village in Somaliland implements. furthermore, the framework is intended to contribute to the learning process within SOS Children’s Village in Somaliland. MERL Framework can be consistently used to inform problem analysis, program design, implementation, monitoring, reporting and procedures.

Overall Objective

This framework is expected to meet the following objectives: –

The main objective in this assignment is to develop a comprehensive and user-friendly Monitoring, Evaluation, Research and Learning (MERL) framework and implementation plan, and provides a firm basis for performance evaluation. It also aims to build the capacity of the Member Association (MA) staff, and their implementing partners to conduct activities following guidelines that are based on MERL framework and establish baseline benchmark.

The MERL Framework is intended to strengthen the following principal competencies:

  • Narrative component—This describes how the staff will undertake monitoring and evaluation and the accountabilities assigned to different departments and programme functions. In addition, the narrative should also reflect:
    • Understanding conceptual frameworks (concept note, result framework, Monitoring and evaluation, Community Hazards and risk analysis and etc) for program design and planning upon which monitoring and evaluation Frameworks will be suited.
    • Adoption of a common framework of analysis of the results and impact linked to a given project and of its capacity to respond to the problems of a specific area or sector.
    • Developing MERL Framework in order to determine the expected impact and objectives and how they will be measured.
    • Knowledge of the various tools and frameworks for MERL design, planning and management.
    • Creating a clear alignment between MERL framework and organizational programme IT systems and tools (Program Database, Compass, ProDIGI and Result Based Management toolkit).
  • Results framework—This should be prepared in the planning stage and capture the following areas:
    • Identifying potential sources and tools for collecting and analysing information, and tracking progress and impact.
    • Assessing rigorously the risks and assumptions and thinking through possible unintended consequences of activities being planned.
  • Planning matrices for monitoring and evaluation These are strategic and consolidate the information required for monitoring and evaluation for easy reference such as:
    • Identifying and distinguishing between the key components of monitoring and evaluation Frameworks; Understanding the synergistic relationships between program design and management, and implementation.
    • Developing effective, flexible and responsive Master MERL Plan for all programs collectively and individually.
    • Recording and sharing information on best practices and lessons learned in MERL throughout the organization.

The consultant would be required to complete the following:

  • Clearly outline the objective of the MERL Framework and how it contributes to the program quality of the organization.
  • Review the results-based framework/log frame and performance monitoring plans for core programs.
  • Design the methods of data collection, Data management, Data analysis and data usage.
  • Establish a data collection plan to be rolled out across the programme,
  • Scope and develop an information management system or tool to manage an integrated monitoring and evaluation framework.
  • Design harmonized monitoring (quarterly, bi-annually) and evaluation (including Baseline studies, mid-term and final evaluation) tools for all programs.
  • Clearly define a rigorous, regular and harmonized practice of monitoring and evaluation for ensuring a harmonious implementation of the program quality and performance.
  • Mentor, coach and support the National Coordinator (M&E) to implement the new monitoring, evaluation, Research and Learning framework.
2. GENERAL INFORMATION ON REQUEST FOR PROPOSALS

The bidders are welcome to submit their proposal of MERL Framework development for SOS Children’s Villages in Somaliland.This bid is open to all national and international suppliers (independent consultants or companies) who are legally constituted and can provide the requested services. The bidder shall bear all costs of the bid; costs of a proposal cannot be included as a direct cost of the assignment. The proposal and all supplementary documents have to be submitted in English. Financial bid needs to be stated in USD.

2.1       Qualification of the consultant

The consultant must have:

  • a)proven competency (record of previous experiences) in development of Monitoring and Evaluations Frameworks/tools/guideline and Result Monitoring tools.
  • b)a good understanding of development work in Somaliland
  • c)a good understanding of child rights and issues affecting vulnerable children and their families
  • d)proven experience in working with conceptual frameworks and data collection methods (including age-appropriate data collection methods)
  • e)strong analytical and conceptual skills
  • f)M&E Background
  • g)excellent written communication skills

HOW TO APPLY

To see full details and submit your proposal please download the TOR from this link: ToR-for-Development-of-MERL-Framework